2+ years
Organization & Position Summary
We are currently seeking a Legal Administrative Assistant/Office Services Floater to join our firm at our Downtown office. This role involves providing assistance to all of our practice groups, in addition to assisting our Office Services team. If you are someone who is organized, proactive, and wants to be part of a growing team, please forward your cover letter and resume to Caeleigh Cardwell, Human Resources Coordinator, at [email protected].
Duties & Responsibilities of Position
LAA Duties
- Preparing client invoices
- Opening and closing files
- Drafting and/or preparing letters, memos, and other correspondence as directed\
- Maintaining B/F systems – electronic and paper-based
- Organizing files – electronic and paper-based
- Managing client meetings and various calendars
- Liaising with external clients
Office Services Duties
- Reception coverage
- Keeping stock of general office supplies
- Assisting with the firm mailing system (outgoing and incoming mail)
- Miscellaneous administrative support as needed
The Ideal Candidate has…
- A positive and upbeat attitude
- Excellent organizational skills with great attention to detail
- A “self-starter” personality
- Strong written and verbal communication skills
- An interest in working closely with many different types of individuals
Required and Ideal Qualifications
- Completion of a Legal Administrative Assistant program
- Proficiency in MS Office
- Ability to organize and prioritize multiple deadlines
- Experience working in law firms
- 2+ years of administrative experience
- Experience with Elite is an asset
- Experience with iManage is an asset
Job Details
- Job type: Full-time, 8-hour shifts, Monday – Friday
- In person
- Additional Pay: Overtime pay (if required)
- Benefits
- Monthly firm events
- Casual Fridays
- Extended benefits
- Employee Assistance Programs
- Paid time off
- Tuition reimbursement (if required)
- Access to building amenities
- On-site gym
- Located near wide range of shops, restaurants, and services
Salary
The salary range for this position is $45,000 – $52,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.
We thank all applicants for their submissions; however, only those persons selected for an interview will be contacted.
Interested parties should contact HR Coordinator Caeleigh Cardwell.
