VIENNA
Personal Assistant to the CEO f/m/d (Part Time)
Join our fast-paced company as a Personal Assistant to the CEO! This flexible, part-time role offers hands-on learning, diverse tasks, and a chance to grow while supporting the CEO.
We usually respond within a day
About this role
We’re looking for someone to join as a Personal Assistant to our CEO in a flexible, part-time role. This position is perfect for someone reliable, proactive, and organized — someone who takes initiative, solves problems independently, and enjoys making life easier behind the scenes.
You’ll support the CEO mainly with personal, organizational, and day-to-day tasks —so a practical, hands-on mindset is essential. You’ll often work alone and manage your own schedule, with some reactive tasks during the day.
Working Hours: Approx. 10 hours/week
What you will be doing
Calendar and Meeting Management: Organize and manage the CEO’s calendar, including scheduling appointments, meetings, and events, sending invitations, and preparing necessary materials such as agendas and notes.
Administrative Support: Provide comprehensive support by preparing documents, managing correspondence, and ensuring timely follow-ups on action items.
Travel and Itinerary Coordination: Handle all travel arrangements, including booking flights and accommodations, preparing detailed itineraries, and managing last-minute changes.
Personal Assistance: Coordinate personal appointments (e.g., doctor or dentist), run errands, manage services and service providers , and arrange personal travel plans.
Communication Management: Screen and prioritize emails, calls, and correspondence while communicating professionally on behalf of the CEO with internal and external stakeholders.
Task Coordination: Act as the CEO’s point of contact to coordinate tasks, follow-ups, and ensure efficient communication flow with the team and partners.
Confidentiality and Trust: Handle sensitive information with the utmost professionalism and serve as a trusted advisor, ensuring the CEO’s focus remains on strategic priorities.
What you need to be successful in the role
Currently enrolled in a Bachelor’s or Master’s degree program.
Fluent in German and English, both spoken and written.
Proficiency in Microsoft Office Suite, with excellent organizational, time-management, and professional communication skills.
Reliable, proactive, detail-oriented, and flexible, with the ability to handle tasks reactively (2-3 hours/day) and manage multiple priorities independently.
Valid driving license and availability during agreed-upon hours.
What we offer you
Flexibility to balance work between the office and home, with core hours to support daily reactivity.
The opportunity to work closely with the CEO, gaining hands-on experience and exposure to strategic business operations.
A supportive and collaborative work environment that values your contributions and ideas.
Company-provided laptop to support your work.
Daily lunch provided when working in the office.
A chance to develop your skills in a dynamic and professional setting, ideal for someone seeking to grow alongside a successful organization.
This position is offered as a geringfügig employment role, with a salary that adheres to the Austrian legal threshold for marginal employment.
Locations
Vienna
Job melden
