Requisition ID: 6273
Grade: G5
Country: Austria
Duty Station: Vienna
Category: General Service/Admin. Support
Type of Job Posting: Internal and External
Employment Type: Staff-Full-time
Appointment Type: Fixed Term - 100 series
Indicative Minimum Net Annual Salary: 57,876 EUR
Application Deadline: 10-Sept-2025, 11:59 PM (Vienna, Austria time)

Vacancy Announcement
This post is for local recruitment only.
Female candidates are encouraged to apply.

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Directorate oversees a full range of corporate services to meet the support needs of the Organization, acts as a custodian for corporate management policies, and promotes a culture of cooperation, service orientation and corporate excellence throughout the Organization to deliver efficient and effective high-quality work and enable tangible impact on the ground to achieve ISID worldwide. The Directorate manages the functions of the Ethics and Accountability Unit (COR/EAU), the Risk Management and Compliance Unit (COR/RCU), the Divisions of Financial Resource Management (COR/FIN) and Human Resources Management (COR/HRM), as well as the following Services: Procurement Services (COR/PRO); Digitalization, Innovation and TC Optimization Services (COR/DIT); Facility Management Services (COR/BMS); and Asset Management and Logistics Services (COR/AML). The Directorate also manages personnel security and safety matters. The Directorate ensures close coordination and collaboration among the Divisions as well as with relevant organizational entities in all Directorates across the Organization.

The position is located in the Ethics and Accountability Unit (COR/EAU). Under the supervision of the Managing Director of the Directorate of Corporate Services and Operations (COR), and in close coordination with other organizational entities within UNIDO, the Unit is responsible for fostering an organizational culture of ethics, transparency and accountability. It supports the implementation of UNIDO's ethics-related policies and support mechanisms and provides advice and guidance to all UNIDO personnel on ethics-related issues.

At the G5 level the incumbent is expected to perform independent and specialized processes focusing on consistent service delivery and support services within the organizational environment and team. His/her interventions result in process consistency.

The UNIDO Staff Performance Management System reinforces the collaboration within formal units as well as among cross-functional teams. In this context, the incumbent collaborates with his/her supervisor and colleagues, within as well as outside the unit. Within the formal teams, the incumbent may be expected to backstop other team members as required.

FUNCTIONAL RESPONSIBILITIES

Under the supervision of the First Reporting Officer, the Ethics Assistant provides support in the development and administration of the ethics framework as well as clerical and administrative support and is responsible for the following key functions:

Provide administrative assistance in the implementation and administration of UNIDO's ethics-related policies and , including but not limited to: (i) Code of Ethical Conduct; (ii) Policy on Financial Disclosure and Declaration of Interests (FDDI); (iii) Policy for Protection against Retaliation for Reporting Misconduct or Cooperating with Audits or Investigations; (iv) Fraud Awareness and Prevention; (v) Protection of Personal Data; and (vi) Protection from Sexual Exploitation and Abuse (PSEA).
Support the collection and registry of submitted Financial Disclosure and Declaration of Interests (FDDI). Follow-up on the compliance of the submission of FDDIs of the concerned personnel.
Manage the ethics mailbox(es), acknowledge the receipt of incoming emails, Screen incoming mail and draft reply when required for supervisor’s review/clearance; provide relevant background information; keep track of pending matters, follow up with other offices on deadlines.
Respond to complex information requests and inquiries as necessary, as well as to refer queries to appropriate personnel for handling.
Draft routine and non-routine correspondence; and put them into adequate style, language and format; proofread documents and edit texts for accuracy, grammar, punctuation and style in accordance with standard practices and in compliance with the UNIDO Correspondence Manual.
Assist in the preparation of papers and presentations, training and outreach materials; undertake computer-based searches, compile background information to assist in e.g. drafting periodic communication and awareness materials.
Maintain the training schedule, monitor attendance in cooperation with relevant units, communicate with participants, and assist in delivering the training for online and classroom-training. Maintain relevant Intranet page to ensure availability of up-to-date information on ethics related matters.
Using SAP, initiate and follow up on actions related to recruitment of staff, experts, training and study tours, purchase of equipment, payments, travel authorizations requests/claims and deal with all related inquiries.
Perform all administrative tasks such as arrangements for meetings and other events, reservations, budget follow-up, research for information and reference material. Prepare requests/documents, e.g. requisitions, purchase orders, travel requests/authorizations, expenditure authorizations, visa applications, etc.
Maintain an up-to-date filing system (both paper and electronic) and databases related to work.
Carry out ad-hoc assignments as instructed/required including research activities on e.g. ethics related matters to keep abreast of global trends and best practices in the areas of ethics transparency and accountability and on areas of interest such as misconduct and reporting mechanisms; anti-fraud and corruption; personnel data protection, harassment, sexual exploitation and abuse, etc.
Perform any other related duties as assigned.

MINIMUM REQUIREMENTS AND DESIRABLE CRITERIA

Education

Completed higher secondary education (high school diploma or equivalent), is required.

Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.

Technical and Functional Experience

A minimum of eight (8) years of relevant work experience, preferably in providing administrative support in areas related to ethics, fraud, accountability, law, rules and regulations, or a closely related field.
Knowledge of operational and administrative policies, practices and procedures, relevant to the work of the EAU, including records management and filing procedures is required.
Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is required.
Proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
Experience with SAP or similar ERP software is desirable.

Languages

Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language is desirable.

CORE VALUES AND KEY COMPETENCIES

Core Values

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Key Competencies

WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

For further information on salaries, refer to the International Civil Service Commission website: https://icsc.un.org/

Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO careers site for details on how to apply: https://careers.unido.org/

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: [email protected]

Bewerben

Speichern

Job melden

Ethics Assistant

Legal Administrative Assistant/Office Services Floater

Sales Assistant (m/f/x) Neubaugasse 20-30hrs

Senior Research Ethics Officer

Team Assistant

University assistant predoctoral

OP-Assistent/in (w/m/d)

Administrative Assistant (English and Russian/Ukrainian are required)

Executive Assistant to the COO (Chief of Staff) (all genders) EN

Service Assistant (m/w/d) für August

Postdoc Assistenzprofessur (m/w/d) für Leadership und Human Resource Management 20h