Executive Assistant

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Executive Assistant

Job Overview: Business Assistant & Local office manager
Performs general administrative duties to support day-to-day department operations in such areas as scheduling of meetings, travel arrangements, expense reporting, calendar management.
Manages local office needs, such as ordering office supplies, coordinating and managing local equipment suppliers and facility management providers.
Administrates country finances, in close alignment with divisional finance and controlling teams, with particular focus on country’s market funds and expense budget administration.

Major accountabilities:
The Executive Assistant & Local Office Manager serves as a key strategic partner to the Country Manager, providing administrative support, managing requirements of the office location and managing financial operations at the country level.

• Performs general administrative duties to support day-to-day department operations in such areas as scheduling of meetings, travel arrangements, expense reporting, calendar management.
• Serve as administrative liaison with others within and outside the company.
• May monitor and coordinate work of other employees or temporaries.
• Manages local office needs, such as ordering office supplies, coordinating and managing local equipment suppliers and facility management providers.
• Ensures workspace coordination around the Vienna Office
• Administrates country finances, in close alignment with divisional finance and controlling teams, with particular focus on country’s market funds (CDF and MDF) and expense budget
• administration. This includes overseeing local funds and expense planning files, FundApp, etc. as well as tracking and archiving any local contracts, in alignment with relevant stakeholder
• Ensures alignment of country budgets with organizational goals, forecast financial trends and prepare financial reports for management review. Prepares regular financial reports.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;

• Ensure the confidentiality and integrity of the information being accessed;

• Report any suspected information security violation or breach, and

• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.