Admin
Austria
COMPANY DESCRIPTION & JOB PURPOSE
Hello, we’re Toppan Digital Language. We’re a language solutions provider that’s enabled by tech. Our mission is to help global companies with high-risk, business-critical content sell with confidence in any language.
We aim to be the #1 localization partner for companies in life sciences and healthcare, market insights, consumer brands, financial and legal services. Our ambition is proudly backed by Toppan Inc., a worldwide leader in content distribution with a global team of more than 50,000 employees.
Operating globally, we design language solutions with the best teams and the best tech to meet our customers’ needs at speed, at scale—securely. We are obsessed with our clients’ success, and as importantly, our employees’. We want to build a reputable firm that attracts, develops, and retains exceptional talent in our industry.
Our values reflect the thinking of our founders who have decades of trusted industry and localization expertise. They act as a major force in shaping our company culture: an entrepreneurial spirit that embraces a growth mindset and an ethos of inspiring excellence. We want our teams and leaders to bring their best each day!
To strengthen our team, we are looking for a dedicated and well-organized Team Assistant to support administrative tasks and assist our management team. This is a great opportunity to work in a dynamic, creative and multicultural environment.
Location: Wolfsberg
Working model: 2 days in the office, 3 days home office
Working Hours: Part-time (25–30 hours/week), 5 days/week
Willingness to travel: 1–2 days per quarter at our office in Graz
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Standort: Wolfsberg
Arbeitsmodell: 2 Tage im Büro, 3 Tage Homeoffice
Arbeitszeit: Teilzeit (25–30 Stunden/Woche), 5 Tage / Woche
Reisebereitschaft: 1-2 Tage pro Quartal in unserem Büro in Graz
ACCOUNTABILITIES AND RESPONSIBILITIES
Organize and manage the office independently
Perform front desk duties and handle telephone communication
Carry out general administrative tasks, especially preparatory accounting
Coordinate and manage national and international business travel
Organize and support client and internal team events
Provide administrative support to management in daily operations
Manage and procure office supplies for employees
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Selbstständige Büroorganisation und -verwaltung
Front Desk Tätigkeiten am Telefon
Allgemeine administrative Tätigkeiten, insbesondere vorbereitende Buchhaltung
Reisemanagement für nationale und internationale Dienstreisen
Organisation und Unterstützung bei Kunden- sowie internen Team-Events
Administrative Unterstützung der Geschäftsführung im operativen Tagesgeschäft
Verwaltung und Beschaffung von Arbeitsmitteln für Mitarbeiter: innen
QUALIFICATIONS AND EXPERIENCE
Completed commercial training (e.g., HAK, HLW, or office clerk apprenticeship)
3 years of relevant professional experience in a similar role
Excellent command of written and spoken English and German
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Abgeschlossene kaufmännische Ausbildung (HAK, HLW oder Lehre als Bürokauffrau/-mann)
3 Jahre einschlägige Berufserfahrung in einer vergleichbaren Position
Sehr gute Deutsch und Englischkenntnisse in Wort und Schrift
SKILLS
Ability to adapt to an international working environment
Proficient in MS Office and digital tools
Good communication skills
Ability to take initiative in resolving queries/issues
Responsibility and accountability
Good time management and organizational skills
Proactive and flexible team player
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Fähigkeit, sich an ein internationales Arbeitsumfeld anzupassen
Beherrschung von MS Office und digitalen Tools
Gute Kommunikationsfähigkeiten
Fähigkeit, bei der Lösung von Fragen/Problemen die Initiative zu ergreifen
Verantwortung und Rechenschaftspflicht
Gutes Zeitmanagement und Organisationstalent
Proaktiver und flexibler Teamplayer
SALARY
Gehalt:
Die Entlohnung erfolgt gemäß dem Kollektivvertrag für Angestellte in Gewerbe, Handwerk und Dienstleistung, Verwendungsgruppe III. Das tatsächliche Gehalt richtet sich nach Qualifikation und Berufserfahrung.
Toppan Digital Language is committed to equality in employment and is able to consider any necessary adjustments during the recruitment process.
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